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Hartness Library

Serving Vermont Tech and The Community College of Vermont

/ Guides & Help / Borrowing & Renewing / Borrowing Items

Borrowing Items

The Hartness Library serves as the home lending library for all members of the CCV and Vermont Tech academic communities. Students, staff, and faculty for both institutions make requests through the Hartness Library to borrow materials housed at all of the Vermont State College libraries.

Items are mailed directly to your home for free and can be returned to any CCV academic center, Vermont Tech campus, or Vermont State College campus. Alternately, you can pay to mail items back to the library.

For faculty and staff based on Vermont Tech’s Randolph campus, items requested from other Vermont State College libraries or interlibrary loan are delivered to the Hartness Library in Randolph and you will be notified by library staff when the item is available to be picked up. For faculty and staff not based on Vermont Tech’s Randolph campus, items are mailed directly to your home for free and can be returned to any CCV academic center, Vermont Tech campus, or Vermont State College campus. Alternately, you can pay to mail items back to the library.

How do I request items?

After locating an item, click on the “Place a Request” link and submit the form to have the item mailed to you.

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Log in using your Web Services (Moodle) ID and password and confirm your shipping address or request that the materials be sent to your local CCV academic center or Vermont Tech campus. If you receive an error message while trying to request your item, please contact the Hartness Library at 1-800-431-0025 or at hartness@vsc.edu so we can update your account.

Once the item is checked out to you, it will show up on your Hartness Library account. You can also renew materials through your Hartness Library account.

How many items can be borrowed at one time?

The number of items you can check out at one time depends on your status:

  • Hartness users may check out 20 items at a time.
  • Guest users may check out 10 items at a time.

Limit for DVD is 5 at a time.

How long does it take to receive materials?

Books and DVDs from the Hartness Library take 7-14 business days to arrive. If an item isn’t available, you will be notified at your college e-mail address within 3-5 business days. Items from other Vermont State College libraries (Castleton, Lyndon, and Johnson) typically arrive within 7-14 business days. Please note that library items are sent through the postal service; if you need this item for a class, please be sure to plan ahead to ensure you receive your item in a timely manner.

How long can I keep library materials?

Faculty

  • Books & audio materials: one semester
  • DVDs: 14 days

Students & Staff

  • Books & audio materials: 45 days
  • DVDs: 14 days

Guests

  • Books & audio materials: 28 days
  • DVDs: 14 days

For items received through interlibrary loan, please check the date due information on the item.

What cannot be borrowed?
  • Textbooks required for class
  • Materials to be used for course reserve, class or group use
  • Complete issues of magazines or journals
  • Complete volumes of bound periodicals
  • Some encyclopedias, reference books, indexes, or rare books
  • Most genealogy-related materials
  • Archival materials
More about textbooks

As indicated in the Hartness Library Collection Development Policy, we do not purchase textbooks as part of the collection. The Library is unable to fill requests to borrow textbooks through ILL, since many academic libraries hold the same policy. Go to the CCV Textbook page or Vermont Tech Bookstore for more information on purchasing textbooks.

What if I want to visit a VSC library and check out books from there?

If you live near a VSC library, you can visit that library to check books out directly. Instead of a library card, use your Web Services (Moodle) ID number. You may also need to provide a CCV student ID card or a photo ID, such as a driver’s license. There are some limitations on which materials can be checked out, so contact the Calvin Coolidge Library (CU), Samuel Read Hall Library (LSC), or Willey Library (JSC) for borrowing information. Please note: UVM is not one of the Vermont State Colleges and CCV students do not have walk-in borrowing access to UVM materials. Interlibrary loan must be used to request materials from the UVM library system.

Guest Borrowers

Please register for borrowing privileges in person at the circulation desk at the Hartness Library in Randolph. Please bring a valid Vermont government, school, or municipality-issued ID.

Services available to Guest Borrowers:

  • Guest Borrowers may borrow books, videos, and other items (limit 10).
  • Books are due in 28 days; videos may be borrowed for two weeks.

For details, please refer to the Hartness Library Guest Borrower and Computer Use Policy (PDF)

Confidentiality of Library Records
In accordance with the American Library Association’s Policy on Confidentiality of Library Records and Vermont Act 129 (Sec 1.22 VSA chapter 4), the Hartness Library does not reveal any information regarding patron use of the library, unless compelled to do so by a lawfully issued court order, or by permission of the patron. Our relationship with our users is strictly confidential in nature. This policy of confidentiality applies to patron circulation records and to any services rendered by the library staff.